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Registration & Hotel Accommodations

The AAES 2024 Annual Meeting will be held at the Hyatt Regency Dallas Hotel. See below for more information about hotel accommodations and to book your hotel stay. As of January 18, 2024, the AAES Room Block is completely full and the Hyatt Regency Dallas is sold out of all standard rooms. Additional nearby hotels recommended by the Local Arrangements Co-Chairs are listed below.

Registration Rates

Annual Meeting registration rates include admission to all Meeting sessions, access to the exhibit and poster hall, breakfast on Sunday and Monday, lunch on Saturday and Sunday, and admission to the President’s Reception and Gala Reception. 

Please note: If you've already registered for the Annual Meeting and wish to add-on the Advanced Course after the fact, please notify AAES Staff at [email protected].
AAES has moved to a new registration structure based on the World Bank classification of countries by income. Rates are listed in U.S. Dollars.
Registration Type Registration for high income countries Registration for upper middle, lower middle, and low income countries
AAES Member: Active or Allied Specialist $725.00 $475.00
AAES Member: Corresponding $725.00 $475.00
AAES Member: Candidate $725.00 $475.00
AAES Member: Resident/Fellow $575.00 $475.00
AAES Member: Medical Student $275.00 $275.00
AAES Member: Affiliate Provider $575.00 $475.00
AAES Member: Senior Complimentary Complimentary
Non-Member: Physician $975.00 $625.00
Non-Member: Resident or Fellow $625.00 $525.00
Non-Member: Medical Student $325.00 $275.00
Non-Member: Affiliate Provider $650.00 $550.00


Guest Registration Options:

All‐Inclusive Guest$350
This guest registration includes admission to all Meeting sessions and access to the exhibit and poster hall, breakfast on Sunday and Monday, lunch on Sunday, and admission to the President’s Reception and Gala Reception. 

Guest Ticket for Gala Reception Only (Sunday, April 21, 2024, 7:00 – 10:00 pm): $150
Only for extra tickets for the Gala Reception event. Does not include Annual Meeting sessions, exhibit hall admission, President's Reception, or other meals.

Hotel Accommodations:

The Hyatt Regency Dallas and The Westin Downtown Dallas are the only AAES certified hotel partner for the 2024 Annual Meeting. When you reserve your hotel through AAES, your reservation is secure. AAES has not authorized any travel companies to make reservations on members’ behalf. Please do not share your credit card or personal information with unauthorized hotel solicitors or fraudulent websites.

Hyatt Regency Dallas (HQ Hotel)
300 Reunion Blvd, Dallas, TX 75207
Room rate: $209 USD + taxes/fees
Discounted self-parking: $16/ per day (learn more)
booking button

As of January 18, 2024, the AAES room block is completely full and the Hyatt Regency Dallas is sold out of all standard rooms. You can always check if a room opened up because someone cancelled using the booking button above. The Dallas local arrangements group has recommended the following nearby hotels:

Courtyard by Marriot (closest to the HQ hotel)
310 South Houston St., Dallas, TX

Omni Dallas
555 South Lamar Street, Dallas, TX

Aloft Dallas Downtown
1033 Young Street, Dallas, TX - Downtown Dallas

The Westin Downtown Dallas
1201 Main Street, Dallas, TX

Thompson Dallas
205 North Akard Street, Dallas, TX

The Adolphus, Autograph Collection Dallas
1321 Commerce Street, Dallas, TX

The Joule
1530 Main Street, Dallas, TX

Other hotels are available in the vicinity. While all hotels listed are less than a mile from the Hyatt Regency Dallas and would be safely walkable during the day, the local arrangements team would not recommend walking to/from the meeting venue at night.

Transportation Options

Transportation to/from DFW International Airport:
App based rides (Lyft, Uber) are available to/from the airport.

The DART (Dallas Area Rapid Transit) orange line leaves from the airport and goes to the West End station, and guests can take either the red or blue line to get to Union Station (attached to the hotel via underground concourse). For transportation to DFW Airport from the hotel, guests can take either the red or blue DART lines from Union Station to the West End station and switch to the orange line to take to the airport.

Transportation to/from Love Field Airport:
App based rides (Lyft, Uber) are available to/from the airport.

Other Transportation:
Amtrak: Connected to Hyatt Regency Dallas by way of underground walkway to Union Station. Please call 214 653 1101 for train information.

DART Light Rail Service: the hotel is conveniently connected to Union Station on the Red and Blue lines and is also a stop for TRE commuter rail to Fort Worth.

Dallas Streetcar: This a FREE service provided by DART that picks up at Union Station, connected to the hotel, and runs to the Bishop Arts District, one of Dallas' best areas for food, shops and galleries.


MEETING CANCELLATION POLICY: Registration cancellations must be received in writing by mail or email by April 1, 2024. Cancellations received by this date will be refunded, less a $50 administrative fee. All refunds will be processed immediately following the 2024 Annual Meeting. No refunds for cancellations received after April 1, 2024 will be issued.

MEETING CONFIRMATIONS: Will be e-mailed to the contact provided during the registration process.

ADA REQUEST: If you have a qualifying disability and require a specific accommodation in order to fully participate in this activity, please check the appropriate box on the online registration form. You will be contacted by someone from our staff to discuss your needs.


For specific questions about registration, please contact AAES Headquarters at 859-402-9810 or [email protected].